Deputy Logistics Coordinator at Premiere Urgence Internationale (PUI)

Première Urgence Internationale

Job Description / Responsibility

The Deputy Logistics Coordinator assists the Logistics Coordinator (Log Co) in ensuring the smooth functioning of logistics at the mission level

He/She contributes to making the resources which are necessary for carrying out the programs are available and actively participates in the mission’s safety & security management.

Assist in Ensuring the Security of Goods and People:

Support the Logistics Coordinator to define the mission’s safety management tools, in collaboration with the Field Coordinators concerned

Assist in ensuring that general rules and safety plans for the mission and for the bases are put in place and respected and make sure everyone (expatriate and local) is familiar with and understands the general rules and safety plans

Under direct supervision of Log Co, Ensure that the material and personnel resources on-site are sufficiently adapted to the level of safety which is judged to be optimal in the bases and among the teams in the field

Participate in collecting safety information in the PUI’s operation areas and communicates these in accordance with the channels defined (Log Co, Security Advisor, HoM, +/-others)

Participate in analyzing the mission’s safety circumstances and conditions, alert and may propose mitigating solutions to the Logistics Coordinator concerning potential changes relating to risks as well as measures to be put in place

Communicate, on a regular basis, with the guards and the drivers concerning accidents, risks and behavior to be embraced (regular meetings and training if necessary).

Support in Managing the Supply Activities

Purchases:

Assist the Supply Chain Manager in guaranteeing that purchase procedure are respected in the field and the capital, from the direct purchase to the national call for offers and helps in supervising the purchasing process for the whole of the mission

Work in close collaboration with the person requesting the purchase, with strong technical specificity, and carry out the appropriate conformity tests

Help the Supply Chain Manager in ensuring that contracts signed are adequate in terms of effectiveness and protection of the PUI procedures

Help the Supply Chain Manager in consolidating/updating the mission’s price catalogue for the mission’s operation areas

Assist the Supply chain Manager in ensuring that purchase files are correctly archived.

Shipment:

Assist the Supply chain Manager in choosing the mode of transport and the packaging of the merchandise

Liaise with the Supply Chain Manager to plan and supervise the shipment and delivery of materials up to their final destination

Liaise with the Logistics Officer for the shipment of merchandise coming from Abuja and help in supervising the potential process involved with clearing customs.

Stocking:

Assist in guaranteeing the management and monitoring of the mission’s stocks, according to PUI’s procedures and tools

Assist in ensuring that the PUI procedures and tools are known to and understood by everyone and are applied on all the mission’s bases

Ensure that stock cards, stock register, and waybill tools are in place and well up to date

Ensure that stocks are carried out timely and according to the PUI’s procedures (location, layout, and salubriousness)

Assist in organizing fluxes in merchandise, making sure that the goods received are of a certain quality, and carry out physical checks of stocked merchandise

Assist in ensuring the movement/transfer of documents is properly referenced.

Record / Filling:

Assist in ensuring the procurement/supply chain files are kept well in chronological order and are available all the time for audit trials.

ICT Equipment and Energy Management:

Support the Log Co in defining the mission’s technical needs on each base and make sure that their funding is possible, especially when new projects are being planned

Provide technical recommendations on the choice of computer equipment, tele/radio communication equipment, and energy supply when needed

Support in creating utilization procedures and training personnel on how to use them

Ensure the monitoring of equipment (state, location, proprietor/backer, etc) through regular updates of monitoring tools (property list) and the keeping of physical inventories

Assist in the installation of equipment and ensure they run smoothly and are maintained

Ensure any necessary repairs are duly carried out.

Supporting the Bases (Installation/Redeployment/Normal functioning/Closing):

Actively contribute to the opening and the closing of base(s) and potential redeployment.

Support the LogCo in the organization of logistics factors (installing equipment, building research, etc)

Support the Log Co in defining and carrying out the necessary rehabilitation and installation on different bases.

Ensuring the Circulation of Information, Co-ordination, and Representation on Logistics Issues:

Support the Log Co in ensuring that logistics information is effectively circulated between teams on the field, the capital, and headquarters

Participate in writing internal reports for everything concerning the logistics of the mission

Support logistics coordination at the mission level by regularly visiting bases, checks, monitoring, training, etc.

Participate in the financial and administrative management of the Logistics Department

Participate in the writing of reports for the donors (lists of equipment, checking functioning costs, etc)

Ensure the keeping of and the archiving of purchase files (help, equipment, location, omissions, etc)

Participate in the preparation of an audit which is either forthcoming or already underway

Externally, Represent PUI among authorities for any questions concerning logistics order (registering equipment, customs, etc)

Supervising and Managing Logistics Teams:

Contribute to the supervision of the whole Coordination Base logistics team, directly or otherwise Contribute to work meetings, mediates potential conflicts, defines priorities and plans activities

Participate in the recruitment of the logistics team

Contribute to the training of local and international members of the logistics team who are in the Coordination or on the bases on the procedures and tools of PUI

Build capacity of the local staff over best procurement, best warehousing, and distribution practices

Conduct performance reviews regularly and provides feedback to the LogCo

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department:

Contribute in the finalization of the setting up of all logistics procedures and systems at the Coordination level with the support of the logistics coordinator

Train local members of the Coordination Base logistics team on PUI procedures and tools.

Educational Requirements

    Minimum of Bachelor of Arts, Higher National Diploma in Engineering or any relevant field

Experience Requirements

    Minimum 2 years in a relevant field with an INGO

Additional Job Requirements

    Fluent in English and Hausa, Kanuri is a plus

    Logistical skills

    Knowledge of institutional donor procedures (UE, OFDA, ECHO, AAP, UN agencies …)

    Computer skills: Microsoft Pack Office and any other software.

    Ability to work independently while taking initiatives and showing a sense of responsibility

    Ability to withstand pressure and volatile environment

    Sense of diplomacy

    Analytical skills

    Good communication skills

    Team management

    Capacity to adapt and organizational flexibility

    Organization, rigor, and ability to meet deadlines

    Ability to represent the activities and mandate of PUI before local authorities and suppliers.



Company Information
Première Urgence Internationale Address : Première Urgence Internationale 2, rue Auguste Thomas 92600 Asnières-sur-Seine France , France , France Web : Website

Job Summary

Première Urgence Internationale
  • Category : Logistics
  • Posted on : 12 Oct 2020
  • Job Type : Full Time
  • No. of Vacancies : 1
  • Employer : Première Urgence Internationale
  • Experience : 0
  • Salary : Negotiable
  • Location : Borno
  • Application Deadline : 16 Oct 2020

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Instruction

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Job Source: https://perfectjob.com.ng/jobposts/view/deputy-logistics-coordinator-at-premiere-urgence-internationale-pui-

Print at: 20 Oct, 2020 08:22 am

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