Job Description / Responsibility

To ensure strategic sourcing and procurement of imported direct and indirect materials, finished goods, machines, equipment and accessories in a timely and cost-efficient manner.

Essential Duties And Responsibilities:-

Responsible for the importation of raw and packaging materials, finished goods, machines, spares, equipment and accessories in line with the company’s procurement policies.

Facilitates the import process to ensure compliant, timely, and accurate stock movements, which includes import documentation, shipment coordination, customs clearance, etc.

Participates in the Sales and Operations Planning Process (S&OP) through relevant procurement reporting and summary of key supply constraints.

Ensures import purchase orders are executed promptly as required to foster effective delivery of imported materials for uninterrupted operations.

Processes all customs clearing-related documents and ensure relevant deadlines are met.

Coordinates the activities of clearing agents and ensures clearing costs are in line with approved tariffs.

Liaises with suppliers to ensure shipments are done on schedule, and adequate documentation accompanies shipments.

Ensures Exchange Control Documents (ECD) are promptly submitted to Authorized Dealer Banks.

Establishes mutually beneficial, ethical and healthy relationships with suppliers to achieve quality standards and improvements on a continuous basis.

Prepares monthly reports on import activities.

Any other responsibility as assigned by the Head, Planning and Procurement.

Educational Requirements

A Bachelor’s Degree in Science, Engineering, Management, Economics or a related discipline. A Master’s degree would be an added advantage.

Membership of relevant Professional bodies

Experience Requirements

Minimum of 4 years cognate experience in a similar role.

Additional Job Requirements

Competencies Required for the Role:

In-depth knowledge of the importation process, procurement practices and principles

Demonstrated knowledge of customs regulations and compliance requirements

Strong negotiation and analytical skills

Excellent verbal and written communication skills

Able to establish and maintain effective working relationships with external and internal stakeholders

Meticulous and detail-oriented

Proficient in the use of Microsoft Office Suite, ERP – Microsoft Navision

Key Performance Indicators:

Procurement cost reduction and avoidance

Compliance with regulatory and statutory guidelines

Demurrage rate and returns on container deposits

Openness, transparency and efficiency of the procurement process.