Personal Assistant to GM at Alfred and Victoria Associates

Alfred & Victoria Associates

Job Description / Responsibility

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management.

In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.

You may also be required to make travel arrangements and assist with other duties when required.

Job Responsibilities (part but not limited to):

Manage day-to-day operational and administrative duties

Manage calendar and meeting schedule, using prioritization skills

Draft memos, letters, e-mails, documents and other responses

Coordinate logistics and materials for meetings and presentations, attend meetings, take notes, and produce minutes of meeting

Handle all duties with a high degree of integrity, professionalism and confidentiality

Provide quality service to both internal and external stakeholders

Oversee and ensure that the office administrative functions are effectively carried out: Facilities, Pool Drivers and Dispatch Riders

Ensure that emails are dispatched to appropriate locations in a timely manner

Coordinate travel and logistics arrangement and itinerary preparation for local and international travels

Manage end-to-end Protocol-related; including a schedule of visits, escort, and hotel accommodation

Supervise vendors to ensure that all office facilities (furniture, equipment, generators etc.) are in good working conditions

Acquire, store and distribute supplies

Liaison with Facility and Administrative functions

Perform other duties as assigned by the MD

Educational Requirements

    Candidates should possess an HND / B.Sc. Degree in Administration, Mass Communication or related discipline.

Experience Requirements

    A minimum of 3 years cognate experience as a Personal Assistant to an Executive is essential.

Additional Job Requirements

    Ability to manage internal and external correspondence

    Strong oral, written and presentation skills

    Active listening and good communication and strong interpersonal skills

    Ability to maintain Integrity and confidentiality

    Tech-savvy and experienced with word processing and email programs

    Proficiency in appointment scheduling software such as MS Outlook

    A proactive approach to problem-solving

    Ability to multitask

    Strong time-management and organizational skills

    Advanced typing, note-taking and recordkeeping



Company Information
Alfred & Victoria Associates Address : Suite 402 4th floor 56, Opebi Road by Salvation B/S, Ikeja , Lagos , Nigeria Web : Website

Job Summary

Alfred & Victoria Associates
  • Category : Secretarial & PA
  • Posted on : 24 Nov 2022
  • Job Type : Full Time
  • No. of Vacancies : 1
  • Employer : Alfred & Victoria Associates
  • Experience : 2.2
  • Salary : Negotiable
  • Location : Lagos
  • Application Deadline : 07 Dec 2022

Read this before applying

  • No Specification here

Instruction

Interested and qualified candidates should send their tailored CVs to: [email protected] using the Job Title as the subject of the email.

Note: Any application received after the specified closing date will be automatically rejected.

If you have any concerns about this job then please report it to our Customer Service team.


Job Source: https://perfectjob.com.ng/jobposts/view/personal-assistant-to-gm-at-alfred-and-victoria-associates

Print at: 27 Nov, 2022 02:56 pm

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