Job Description / Responsibility

Hierarchical & Functional Links:

The supply Chain Officer works under the responsibility of the Logistics coordinator.

He supports the Logistic coordinator for all supply and transportation, storage in the mission:

Realize purchasing at better prices and qualities

Ensure to follow all purchase process (under MDM procurement process)

Work in close collaboration with the Logistic coordinator and pharmacist on all medical orders and deliveries

Follow up of medical item deliveries with the Logco and pharmacist

Keep and update all logistic purchase files system at the mission level

Assist the pharmacist with stock management

Any other additional duties requested by his supervisor,

Support on the technical side the base log of the mission on supply;

Tasks and Responsibilities:-

Objective 1:

In collaboration with the Logistic coordinator responsible for supervising the supply chain at the Mission level:

Responsible for local purchasing of goods for the mission, upon instruction and under the supervision of the MDM Purchasing procedures

Purchase goods ensuring the optimum price/quality ratio on the market;

Collecting quotations and checking prices for the purchase of goods, medical equipment; services, and work

Ensure that the suppliers fill in all receipts/invoices for mission purchases correctly;

Ensure the delivery of all purchased items to the requester, collects the proof of delivery, and proceeds to the validation of the invoices by the Logistic coordinator and Admin.

Do not accept money, loans, credits, gifts, entertainment, or commissions from past, present, or future suppliers.

In collaboration with the LogCo Ensure the implementation of supply procedure according to MDM procedure

Monitor the supply, the deadlines, delivery dates on with board;

In collaboration with the LogCo make sure that all purchase done by following the financial plan, cash forecast;

Check the Purchase dossier before sending for validation on respect to MDM procurement procedure;

Update the purchase follow up, and shared it with the project team and Logco, once a month;

Anticipate the supply activities related to projects and convey to the purchaser on time

Participate in project procurement plan of the mission

He provides technical support on supply chain management and procedure to the base log supply assistant

Object 3: Transport:

Anticipate the transport needs for projects and Logs at mission level;

Make sure the safe & on-time transportation of material to the field or between warehouse,

In collaboration with the Logco, anticipate the need of daily worker for loading, and loading in each request make sure that the following information (Number of the daily worker, the purpose of work, volume, quantity, weight, duration). Be sure that the daily worker rate payment of MDM Nigeria is followed.

Make sure that all transport documents are in place and signed by the required staff, Waybill, packing list, contract, etc.

Make sure that all material is checked when loading before storage.

Objective 4: Stock Management:

Check, record, and put away goods received, under the supervision of the Logco.

Regularly check inventory levels (physical counts);

Support pharmacist for the storage make sure that drugs is stored in good condition, the first in first out is respected, temperature, the items are well identified (names, project, donors), etc.

When an order is received: in collaboration with the pharmacist Check the number of packages, packaging, and content and inform the pharmacist and Logco of any problems (missing or damaged goods, etc.).

After receipt, puts the goods away following instructions of the log base.

After receipt, immediately update the stock cards, recording the reference number of the receipt document, and put the goods away.

Ensure that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).

Objective 5: Base meeting and report:

Participate in meetings at the Logistic coordination meeting;

Participate at the coordination meeting for the purchase update once a week,

Participate with the Logistic coordinator at the monthly SITREP, each last week of the month

Participate with the Logistic coordinator at the Logistic monthly report each end of the month (none asset inventory, purchase follow up) and submitted to the logistic coordinator.

Update the supplier data list, on monthly basis.

Update the data prices on monthly basis

Educational Requirements

Bachelor Degree

Experience Requirements

5 Years of experience

Additional Job Requirements

(Computer, Report Writing, fleet management, staff management

Microsoft Word & Excel

Report Writing

Email

Logistics

Additional Skills (preferred if any)

Ability to work in low resource field environments.

(English, Burmese, etc)

Fluent English (Speaking, Reading, Writing),

Hausa fluent,

Kanuri Fluent

(Ability to work under tight deadlines, team-work, negotiation skills)

Other Requirement if any:

Flexible working hours

Reporting deadlines

Operate in low resource environments