Executive Assistant at Max Drive

We are looking for two (2) reliable, well organized and seasoned Executive Assistants to our Co-Founders who will be responsible for providing high-level administrative support to MAX Co-Founders to ensure they efficiently accomplish key tasks and company initiatives.
This role will play an important role and oversee various aspects of our Co-Founders schedules, keep the Co-Founders communications organized so that they can easily access the most important information without having to sort through low-priority items.
As an Executive Assistant you’ll report to the Co-Founders (CEO and President New Ventures respectively) and work closely with external stakeholders and internal stakeholders across all departments in prioritizing schedules to enable them deliver value to all stakeholders.

Responsibilities:
What You’ll Do:

Act as the first point of contact for the executive to all employees, clients and other external partners
Ensure upcoming meetings are relevant, well structured, and that the preparation is complete and correct
Manage information flow in a timely and accurate manner
Manage calendars and set up meetings
Make travel and accommodation arrangements for the executive
Format information for internal and external communication – emails, presentations, reports
Screen all visitors and determine what level of support they need while offering polite, professional customer service
Represent the executive in designated departmental meetings and ensure feedback is given
Take minutes of meetings and documentation of action plans for proper follow through
Assists in preparation ahead of formal and informal Board/external meetings
Monitor and report on strategic projects and initiatives
Act as the communication arm for the executive with team members, clients, investors, community members, and other stakeholders

Requirements:-
What You’ll Need:

Candidates should possess a First Degree
5+ years of experience in EA role, out of which 3 years should be with organization top executive/HNI’s
Time management and ability to meet deadlines
Proactivity and self-direction
Strong organizational skills and ability to multitask
Discretion and confidentiality
Highly energetic, self-motivated & proactive

Additional Information:
Here’s Why You Should Join Us

At MAX, we encourage diversity and are open to meeting just about anyone with the right passion and skill set regardless of looks, gender, sexual orientation, colour, tribe, nationality, and ability.

The MAX Work Environment:

Drive: We are building a team where everyone is a leader and therefore run on internal motivation
Empathy: We have a clear understanding of the problem we are trying to solve and its impact on Africans, we are committed to providing a lasting solution.
Humility: We are committed to continuous learning and improvement. We learn, unlearn and relearn
Initiative: We welcome novel ideas and encourage creativity
Diligence: We take great pride in our work.
Candor: We value open and honest communication
Collaboration: We are a team of passionate, innovative optimists, solving challenging problems and creating an impact.
Bias for Technology: We automate everything

Location and Travel: